What Is White Paper

What Is a White Paper? A Comprehensive Guide

If you’re involved in the business world, you’ve probably heard of white papers. But do you know exactly what they are and why they’re so important? In this article, we’ll provide a comprehensive guide to white papers, including their definition, purpose, and characteristics.


A white paper is a document that presents a problem and provides a solution to that problem. Typically, white papers are used to educate and inform readers about a particular issue and offer a solution that the author believes is the best way to address it. They are often used in the business-to-business (B2B) world, where companies want to establish thought leadership and demonstrate their expertise in a particular field.

Characteristics of a White Paper

Length and Structure

White papers are typically longer than blog posts, ranging from 6 to 20 pages on average. They are usually structured with an introduction, several sections that provide background information on the problem, a section that outlines the solution, and a conclusion that summarizes the key points.

Tone and Style

White papers are typically written in a formal style, using industry-specific language and technical terms. The tone is authoritative and informative, rather than promotional or sales-oriented.

Use of Research and Data

White papers rely heavily on research and data to support their arguments. The author will typically cite statistics, studies, and other sources to provide evidence that their solution is the best one. White papers are not opinion pieces, but rather well-researched documents that provide valuable insights to the reader.

Different Types of White Papers

There are several different types of white papers, each with its own purpose and structure.

Problem/Solution White Papers

The most common type of white paper is the problem/solution white paper. This type of white paper presents a problem that is common in a particular industry and offers a solution to that problem. Problem/solution white papers are used to establish thought leadership and demonstrate expertise in a particular field.

Backgrounder White Papers

Backgrounder white papers provide background information on a particular topic or issue. They are usually used to provide context for a particular product or service and are less focused on providing a solution to a problem.

Stay tuned for the next two sections where we will discuss the benefits of white papers and how to write one.

Different Types of White Papers

Numbered List White Papers

Numbered list white papers, also known as listicles, provide a list of tips, strategies, or best practices related to a particular topic. They are often used to educate readers on a specific topic quickly and easily. Numbered list white papers are usually shorter than other types of white papers and are highly shareable on social media.

Benefits of White Papers

Establishing Thought Leadership

One of the primary benefits of white papers is that they can help establish a company as a thought leader in their industry. By providing valuable insights and solutions to common problems, white papers demonstrate expertise and authority in a particular field. This can help build trust with potential customers and establish a company as a go-to resource for information.

Generating Leads and Sales

White papers can also be used to generate leads and sales. By offering a free white paper on a particular topic, a company can attract potential customers who are interested in learning more about that topic. By providing valuable information in the white paper, the company can build trust with these potential customers and ultimately convert them into paying customers.

Educating and Informing Audiences

Finally, white papers serve a valuable role in educating and informing audiences. They provide in-depth information on a particular topic that may not be readily available elsewhere. This can be especially valuable in industries where there is a lot of complexity or ambiguity. By providing clear, concise information, white papers can help readers make informed decisions and take action.


White papers are an important tool for businesses looking to establish thought leadership, generate leads and sales, and educate and inform audiences. By understanding the different types of white papers and the benefits they offer, companies can create effective white papers that provide value to their readers and help achieve their business goals.

How to Write a White Paper

Writing a white paper can be a daunting task, but with the right approach, it can be an effective tool for establishing thought leadership and generating leads. Here are the key steps to writing a successful white paper:

Identifying the Audience and Purpose

The first step in writing a white paper is to identify your target audience and the purpose of the document. Think about who you want to reach with your white paper and what you want them to take away from it. Are you trying to educate your audience on a particular issue, or are you trying to persuade them to take a specific action? Once you have a clear understanding of your audience and purpose, you can begin to research and organize your information.

Researching and Organizing Information

White papers rely heavily on research and data to support their arguments. Start by gathering information from a variety of sources, including industry reports, academic studies, and other white papers on the topic. As you research, organize your information into categories and develop a rough outline of your white paper. This will help you stay focused and ensure that your white paper is well-organized and easy to follow.

Creating a Compelling Introduction and Conclusion

The introduction and conclusion are two of the most important parts of your white paper. Your introduction should grab your reader’s attention and provide a clear overview of what they can expect to learn from your document. Your conclusion should summarize the key points of your white paper and provide a call to action for your reader. Make sure that both the introduction and conclusion are strong and compelling, as they will be the first and last things that your reader sees.


In conclusion, white papers are a valuable tool for establishing thought leadership and generating leads in the B2B world. When writing a white paper, it’s important to identify your audience and purpose, research and organize your information, and create a compelling introduction and conclusion. By following these steps, you can create a well-researched and informative white paper that will help you stand out in your industry.